The integrated productivity system where tasks, goals, habits, and analytics work together—automatically. Stop managing fragmented tools. Start achieving compound productivity gains.
From solo entrepreneurs to enterprise teams, BeProductive adapts to your scale while maintaining complete system integration.
7 separate apps. Manual connections. Decision fatigue.
One system where goals → tasks → habits → reflections flow automatically.
Reclaim 8 hours/week. 40% less decision fatigue.
Asana + Google Cal + Slack + Excel. Context switching wastes 30% of day.
Team Dashboard shows real-time capacity, blockers, dependencies—automatically.
30 hours/week saved per 10-person team. $30K/month value.
Siloed productivity. No visibility across departments. Manual reporting.
Strategic portfolio view with AI-powered insights across entire organization.
Complete organizational visibility. Culture transformation at scale.
Not just features. System-level advantages that compound over time.
Conversational AI that knows your entire productivity context (tasks, goals, energy patterns, team dynamics)
Personal productivity coach available 24/7 via voice, chat, or widget
Users report 40% reduction in decision fatigue
"Luna, what should I focus on today?" → AI prioritizes based on your energy patterns + deadlines + team dependencies
Integrated CAPTURE → PLAN → EXECUTE → ENGAGE → REFLECT methodology
Every action ripples through the system; no manual connections needed
67% increase in goal completion rates vs. previous tools
Task completion → habit check → goal progress → analytics update → gamification XP → reflection topic
Visual workflow builder for recurring tasks, approvals, notifications, data transformations
Eliminate repetitive work; system handles routine operations
AP team saves 60 min/day with invoice automation = $120K/year
When invoice task created → auto-schedule in morning block → alert team lead if blocked → log completion metrics
XP, levels, badges, challenges, leaderboards tied to productivity habits
Intrinsic motivation system; makes productivity engaging
15% increase in team engagement, 94% habit consistency
Complete morning planning → +50 XP → unlock "5-Day Focus Streak" badge → team challenge leaderboard
Machine learning analyzes your productivity patterns, identifies bottlenecks, suggests optimizations
System learns what works for YOU and proactively improves
Productivity increases 15% each month as system learns patterns
"You complete 40% more tasks when you start with planning. Shall I remind you daily at 8am?"
Cross-project, cross-team visibility with strategic alignment tracking
Organizational intelligence without manual reporting overhead
Site Lead prevented $68K burnout with AI workload alerts
Portfolio view shows 4 projects, dependencies, capacity impact, strategic alignment scores
The BeProductive workflow: simple to start, powerful at scale.
Capture tasks via voice, chat, email, or quick-add → AI suggests priorities → calendar reserves time blocks → goals auto-link
Spend 15 minutes planning. System handles the rest.
Start every day knowing exactly what to work on and when
Execute in focus sessions → Pomodoro timer tracks deep work → gamification rewards engagement → automation handles recurring tasks → team dashboard shows real-time progress
Focus on work. System tracks automatically.
No manual status updates. No context switching overhead.
Analytics show completion patterns → AI identifies bottlenecks → reflections prompt learnings → Luna suggests optimizations → system auto-adjusts tomorrow's plan
Review insights. Approve improvements.
System gets smarter every day. Productivity compounds.
Each cycle improves the next. Week 1: Learn your patterns. Week 4: 15% more efficient. Week 12: 40% productivity gain.
The Story Behind BeProductive
My name is Gabriel Soto. At 43, I live with chronic back pain and depression, permanent souvenirs from years of burnout. I used to be a Continuous Improvement Manager in Costa Rica's Shared Services sector. In August 2025 I walked away from a promising new SSC role. I was no longer working overtime or facing unrealistic deadlines, but those old souvenirs were still taking their toll on me every single day.
That was my breaking point… and my starting point. BeProductive is the system I built for myself first, then refined until it truly worked, without writing a single line of code. It's the framework that finally let me protect my health while still moving forward with purpose. Today I'm on a mission to make sure no one else has to reach that same breaking point. I want individuals to achieve their goals without paying with their body or their joy, and I want organizations (especially the SSCs I know inside out) to become places where people thrive, deliver exceptional value to customers, and still go home with energy left for the life that matters. BeProductive isn't just a tool. It's the lesson my body taught me the hard way, turned into something useful so you never have to learn it the same way.
- Gabriel Soto, Founder
Costa Rica 🇨🇷
From solo to enterprise, transparent pricing with clear ROI.
Individuals exploring
Power users
Collaborative teams (2-50 people)
Organizations (50+ people)
30-day money-back guarantee. No questions asked.
Join 1,200+ teams already saving 287 hours per year per person.